Free planning worksheet

Put the next right step on paper.

Use this calm, practical worksheet to name the people, calls, places, and care your church will rely on when a normal gathering becomes an emergency.

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Contacts · roles · facilities · recovery

Section 01

Plan header
Give this working draft enough context that your team can recognize it at a glance.

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Section 02

Emergency contacts
Keep urgent numbers and the people who coordinate with responders in one easy-to-scan place.
Emergency and key contacts

Local emergency number

Church primary contact

Church alternate contact

Medical contact or clinic

Facility or insurance contact

Section 03

Response roles
Assign a primary and alternate for each responsibility. Use notes for location, training, or handoff details.
Response role assignments

Incident lead

Communications lead

First-aid / care lead

Facilities / usher lead

Section 04

Facilities and safety resources
Record the building details responders and volunteers need before, during, and after an incident.

Section 05

Communication chain
Map the order of calls or messages. Keep the chain short enough to use under pressure and include a fallback for each step.
Ordered communication contacts
1

Step 1

2

Step 2

3

Step 3

4

Step 4

Section 06

Evacuation and accountability
Capture the physical details people need to move safely, gather together, and account for one another.

Section 07

Recovery and reopening
Plan the first care conversations and practical follow-up so the church can reunite, learn, and reopen thoughtfully.

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